This policy is written in plain English and complies with UK GDPR and the Data Protection Act 2018. If you have questions, contact us.
Golf Passport UK ("we", "us", "our") is a UK-based golf tee time aggregator and comparison platform operated at golf-passport-uk.com. We are the data controller for personal information collected through this website.
Our founder is Jabulani Nongwana, based in the United Kingdom. Golf Passport UK is also connected to the personal golf journey site golfpassportuk.com, which operates under a separate privacy framework.
For any privacy-related enquiries, please contact us at: privacy@golf-passport-uk.com
We only collect data that is necessary to provide our service. Here is a clear breakdown:
| Data | When Collected | Why |
|---|---|---|
| Name & email address | Newsletter sign-up or golf club enquiry form | To send updates or respond to your enquiry |
| Phone number | Golf club enquiry form (optional) | To contact you about your listing enquiry |
| Club / business details | Golf club enquiry form | To process your listing request |
| Search preferences | When you use our tee time search | To display relevant results โ not stored against your identity |
| Saved courses | When you click "Save" on a course | Stored in your browser's localStorage only โ we never see this data |
| Data | How | Purpose |
|---|---|---|
| IP address | Web server logs | Security, fraud prevention, approximate location for regional results |
| Browser type & device | HTTP headers | To optimise page display and performance |
| Pages visited & time spent | Analytics (see Cookies section) | To understand how the site is used and improve it |
| Referring website | HTTP referrer header | To understand how visitors find us |
| Search terms used on site | URL parameters | To personalise your results โ not linked to your identity |
We use the data we collect for the following purposes:
We do not use your data for automated profiling, targeted advertising, or any form of algorithmic decision-making that produces legal or similarly significant effects.
We do not sell, rent or trade your personal data to any third party, ever.
Under UK GDPR, we must have a lawful basis for processing personal data. Here is ours:
| Processing Activity | Legal Basis |
|---|---|
| Responding to golf club enquiries | Legitimate interests โ to respond to business enquiries submitted voluntarily |
| Sending newsletters | Consent โ you explicitly opt in when subscribing |
| Website analytics | Legitimate interests โ to understand usage and improve the platform |
| Security & fraud prevention | Legitimate interests โ to protect our platform and users |
| Legal compliance | Legal obligation โ where required by UK law |
We share limited data with the following categories of third party, only where necessary:
When you click through to book a tee time, you leave Golf Passport UK and are directed to a third-party booking platform (e.g. GolfNow, BRS Golf, a club's own website). Any data you provide on those platforms is governed by their own privacy policies. We recommend reviewing them before booking.
We load fonts from Google Fonts and icons from jsDelivr CDN. These services may log your IP address when delivering these resources. See Google's Privacy Policy for details.
Our website is hosted on a third-party infrastructure provider. Your IP address and browser information may be processed by our hosting provider as part of standard web server operation, under a data processing agreement.
| Data Type | Retention Period | Reason |
|---|---|---|
| Golf club enquiry submissions | 2 years from submission date | To manage the business relationship; deleted if listing not pursued |
| Newsletter subscriber data | Until you unsubscribe | Required to send newsletters you have consented to receive |
| Web server logs (IP, browser) | 90 days | Security monitoring and fraud prevention |
| Analytics data | 26 months (anonymised after 14 months) | Trend analysis to improve platform performance |
| Saved courses (localStorage) | Until you clear your browser | Stored only on your device โ we have no access to this |
When data is no longer required for its stated purpose, we securely delete or anonymise it.
Under UK data protection law, you have the following rights regarding your personal data:
Request a copy of the personal data we hold about you (Subject Access Request).
Ask us to correct inaccurate or incomplete personal data without delay.
Request deletion of your personal data ("right to be forgotten") where no legal obligation requires us to keep it.
Object to processing based on legitimate interests, including for direct marketing purposes.
Request that we limit how we use your data in certain circumstances.
Receive your data in a structured, machine-readable format where processing is based on consent or contract.
To exercise any of these rights, email us at privacy@golf-passport-uk.com. We will respond within 30 days as required by UK GDPR.
You also have the right to withdraw consent at any time where processing is based on your consent (e.g. newsletter subscriptions). Withdrawal does not affect the lawfulness of processing before withdrawal.
Golf Passport UK is based in the United Kingdom. We aim to keep your data within the UK and EEA wherever possible.
Some of our infrastructure and third-party service providers (such as CDN services and hosting) may process data in countries outside the UK. Where this occurs, we ensure appropriate safeguards are in place, such as:
If you would like more information about the specific safeguards we rely on, please contact us.
Golf Passport UK is not directed at children under the age of 13. We do not knowingly collect personal data from children under 13.
If you are a parent or guardian and believe your child has provided us with personal data, please contact us immediately at privacy@golf-passport-uk.com and we will take steps to delete that information promptly.
We may update this Privacy Policy from time to time as our platform evolves or legal requirements change. When we make significant changes, we will:
We encourage you to review this policy periodically. Continued use of Golf Passport UK after changes are published constitutes your acknowledgement of the updated policy.
This policy was last reviewed and updated in June 2026.
If you have any questions, concerns or requests regarding this Privacy Policy or how we handle your data, please get in touch:
For complaints, you may also contact the Information Commissioner's Office (ICO):